Why Nepali Calendar Support Matters in Hotel Management Software

For hotels operating in Nepal, the Bikram Sambat (BS) calendar isn’t just a nice-to-have — it’s a business requirement. Tax filings, government reports, and many business transactions in Nepal follow the BS calendar, yet most international hotel software only supports the Gregorian calendar.

The Dual Calendar Challenge

Nepal officially uses the Bikram Sambat calendar, which is approximately 56 years and 8 months ahead of the Gregorian calendar. The fiscal year runs from Shrawan 1 to Ashadh end (mid-July to mid-July).

This creates challenges for hotels using international PMS software:

• Tax reports must align with the Nepali fiscal year
• Staff think in BS dates for daily operations
• Government filings require BS date references
• Guest records may need both date formats

What Good Nepali Calendar Support Looks Like

A hotel PMS with proper Nepali calendar integration should provide:

1. Dual Date Display

Every date in the system should show both BS and AD dates. Whether it’s a reservation date, billing date, or report date — staff should see both formats without switching modes.

2. BS Date Pickers

Date selection controls should support both calendars. Staff should be able to search by BS month, select BS date ranges for reports, and enter BS dates for reservations.

3. Nepali Fiscal Year Reports

Financial reports, occupancy statistics, and tax summaries should align with the Nepali fiscal year (Shrawan to Ashadh), not January to December.

4. BS-Aware Night Audit

The night audit process should correctly handle the BS date transition, ensuring charges and reports reflect the correct Nepali business date.

How ModernHMS Handles It

ModernHMS has native Bikram Sambat calendar support built into the core platform:

• All dates display in both BS and AD format
• Date pickers support both calendars
• Reports can be filtered by BS fiscal year
• Night audit uses the correct Nepali business date
• The Nepali date is shown prominently on every dashboard

This isn’t a plugin or add-on — it’s built into the foundation of the system, ensuring consistent and accurate date handling across every module.

Getting Started

If you’re running a hotel in Nepal and struggling with calendar mismatches in your current software, try ModernHMS free for 14 days. See how native Nepali calendar support simplifies your daily operations.